Important dates
Opening
Submission opens on Tuesday, October 15, 2024.
Deadline
Submission closes on Friday, November 1, 2024, Anywhere on Earth.
Camera-Ready
Proposals must be completed by Sunday, November 10, 2024, Anywhere on Earth.
Scheduling
You may specify your preferences from January 27 until February 3, 2025, Anywhere on Earth.
Notifications
You are notified of our review decision by email around the end of January 2025.
Upcoming
The next submission round is open from April 1, 2025, until April 15, 2025.
Available time slots
- Approved proposals for small seminars are likely to be scheduled between November 2025 and March 2026 (tentative).
- Approved proposals for large seminars are likely to be scheduled between April 2026 and September 2026 (tentative).
Important notes
Submitting successor seminars
- Discuss the results achieved by the predecessor seminar, the questions which remain open, and how your proposed seminar will be informed by that.
Resubmitting proposals
- Give an overview of what has changed in comparison with your previously rejected proposal.
- Discuss the feedback received and how you addressed it while reworking the proposal.
Providing invitee lists
- Please see the instructions on submitting invitee lists for details.
Frequently asked questions
- The proposal metadata, such as title, authors, etc.
- A two-page CV for each organizer as a single PDF file.
- The complete proposal as a single PDF file.
- A CSV file containing the list of invitees.
- Optionally, a list of preferred dates and block-out dates for your proposed seminar.
- To start the submission process, click on the "Submit" button if it is available. If it is not available, you need to wait until the next submission round opens.
- If you are not signed in yet, you are redirected to the login page where you can use your DOSA credentials to log in, reset your password, or register for a new DOSA account, if you do not have one yet. You can log in or register using the authentication menu with the user icon at the top of the page. If you are not signed in yet, you are redirected to sign in with your existing DOSA account. Click on "Register" to sign up with a new account.
- Enter the required basic data for your new proposal and click on "Create". All data entered here can also be changed later on.
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Fill in all required metadata.
- Note that your input is continuously validated and saved. Invalid input, however, has to be fixed in order to have the latest changes saved again.
- You do not have to complete your submission in one session. You can come back to wherever you left off at any time for as long as the deadlines allow. You can find your proposals under the menu item "My Proposals" at the top of the page.
- While editing the metadata, the current submission status, e.g. "Metadata-Ready", "Camera-Ready", is continuously updated and displayed.
- All proposals with metadata completed by the appropriate deadline will be considered by Dagstuhl's staff. You may check the metadata and the submission status of your proposal at any time in the "Show" view.
- For finalizing your camera-ready proposal, please upload the proposal text, all organizer CVs, and the list of invitees.
- All camera-ready proposals will be reviewed by Dagstuhl's Scientific Directorate. Review decisions are communicated via email. Status information within DOSA only applies to the submission phase.
- In case your proposal is accepted, we will send you an email when the list of potential weeks has been added to DOSA. We will ask you to select preferred weeks for your seminar and also to block the weeks that are definitely unsuitable.