Send and receive invitations in Calendar on iPhone

In the Calendar app , send and receive meeting and event invitations. iCloud, Microsoft Exchange, and some CalDAV servers let you send and receive meeting invitations. (Not all calendar servers support every feature.)

Invite others to an event

Tap the event, tap Edit, tap Invitees, then tap Add Invitees.
Or, if you didn’t schedule the event, tap it, tap Invitees, then tap .
Type the names or email addresses of invitees, or tap to select Contacts.
Tap Done (or tap Send if you didn’t schedule the event).

With Microsoft Exchange, and some other servers, you can invite people to an event even if you’re not the one who scheduled it.

If you don’t want to be notified when someone declines a meeting, go to Settings > Calendar, then turn off Show Invitee Declines.

Reply to an event invitation

To respond to an event notification, tap it.
Or, in Calendar, tap Inbox, then tap an invitation.
Tap your response—Accept, Maybe, or Decline.

To respond to an invitation you receive by email, tap the underlined text in the email, then tap Show in Calendar.

If you add comments to your response (comments may not be available for all calendars), your comments can be seen by the organizer but not by other attendees. To see events you declined, tap Calendars at the bottom of the screen, then turn on Show Declined Events.

Schedule an event without blocking your schedule

You can add an event to your calendar without having the timeframe appear as busy to others who send you invitations.

Tap the event, then tap Edit.
Tap Show As, then tap Free.

Suggest a different meeting time

You can suggest a different time for a meeting invitation you’ve received.

Tap the meeting, then tap Propose New Time.
Tap the time, then enter a new one.

Depending on the capabilities of your calendar server, the organizer will receive either a counter-proposal or an email with your suggestion.

Quickly send an email to attendees

Tap an event that has attendees.
Tap Invitees, then tap .

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iPhone User Guide