Share notes and collaborate on Apple Vision Pro

In the Notes app, you can send a copy of a note to a friend and also invite people to collaborate on a note in iCloud.

Send a copy of a note

Go to the Notes app on your Apple Vision Pro.
Open the note you want to share.
Tap , then choose how to send it.

Collaborate on a note or folder using iCloud

To collaborate with others, you can share a note or a folder of notes in iCloud. You can set permissions for other participants (such as allowing them to edit notes, add attachments, and create subfolders), and all the participants can see everyone’s changes in real time.

Note: You can’t collaborate on a locked note or on a folder with locked notes.

Go to the Notes app on your Apple Vision Pro.
Open the note you want to share, then tap (or pinch and hold the folder you want to share, then tap Share Folder), then tap Collaborate.
To change the access and permissions, tap the share options below Collaborate.
Choose how to send your invitation (for example, using Messages or Mail).
If you send the invitation in Messages, you get activities updates in the Messages conversation when someone makes changes in the shared note. Tap the updates to go to the shared note.

View activity for a note or folder

In the notes list, an orange dot to the left of a note title indicates the note has changed since you last looked at it.

Go to the Notes app on your Apple Vision Pro.
Open the note, then swipe right on the note or swipe up on the Activity card to see who made changes and when.
To view activity for a folder, pinch and hold the folder, then tap Show Folder Activity.
To adjust how the activity is shown, tap , then choose any of the following:
- Show Updates: Shows changes made since you last opened the note.
- Show All Activity: Shows all activity in the note.
- Show Highlights: Shows names, dates, and changes made by each participant.

Tip: To mention a participant and notify them of important updates, type an @ sign followed by their name.

Change sharing settings

Do any of the following:

Manage a shared note: Tap , then tap Manage Shared Note.
Manage a shared folder: Tap , then tap Manage Shared Folder.
Remove people: Tap the participant you want to remove, then tap Remove Access.
Change access and permission settings: To change the settings for all participants, tap Share Options. To change the settings for an individual participant, tap their name.
Stop sharing: When you choose this option, the shared note or folder is deleted from the devices of the other participants.

Helpful?

Apple Vision Pro User Guide

Share notes and collaborate on Apple Vision Pro

Send a copy of a note

Collaborate on a note or folder using iCloud

View activity for a note or folder

Change sharing settings