PART I – DESCRIPTION OF CONSIGNMENT

Box

Description

I.1.

Consignor/Exporter

Indicate the name and address, country and ISO country code (1) of the natural or legal person dispatching the consignment. This person shall be established in a third country, except in certain cases provided for in Union law, where they may be established in a Member State.

I.2

CHED reference

This is the unique alphanumeric code assigned by the IMSOC (repeated in boxes II.2 and III.2).

I.3

Local reference

Indicate the unique alphanumeric code assigned by the competent authority.

I.4

Border control post/control point/control unit

Select the name of the BCP or control point, as appropriate.

Indicate the inspection location if appropriate.

In the case of a subsequent CHED-P for a non-conforming consignment, indicate the name of the control unit in charge of supervising the free zone or specially approved customs warehouse.

I.5

Border control post/control point/control unit code

This is the unique alphanumeric code assigned by the IMSOC to the BCP, control point or control unit.

I.6

Consignee/Importer

Indicate the name and address, country and ISO country code of the natural or legal person to whom the consignment is destined, and appearing on e.g. official certificates, official attestations or other documents including documents of commercial nature issued in the third country. If this person is the same as indicated in box I.8, this box is automatically filled by the IMSOC on the basis of the information provided in that box.

This box is optional in the case of a transhipment or transit.

I.7

Place of destination

Indicate the name and address, country and ISO country code, of the place where the consignment is being delivered for final unloading. If this address is the same as indicated in box I.6, this box is automatically filled by the IMSOC on the basis of the information provided in that box.

This place must be located in a Member State, including in the case of transit, as defined in point (44) of Article 3 of Regulation (EU) 2017/625, with storage of goods. In the case of a transit without storage of goods, the third country of destination is indicated in box I.22.

Where applicable, also indicate the registration or approval number of the establishment of destination.

For consignments to be split at the BCP, indicate the BCP as place of destination in the first CHED. Indicate in subsequent CHEDs the place of destination for each part of the split consignment.

For consignments to be transferred to a control point, indicate the control point as the place of destination. This box may be automatically filled by the IMSOC on the basis of the information provided in box I.20.

Where consignments are moved to an onward transportation facility, the place of destination is required only if different from the onward transportation facility.

I.8

Operator responsible for the consignment

Indicate the name and address, country and ISO country code of the natural or legal person in the Member State who is in charge of the consignment when presented at the BCP and who makes the necessary declarations to the competent authorities as the importer or on behalf of the importer. This operator may be the same as indicated in box I.6 and shall be the same as indicated in box I.35.

This box may be automatically filled by the IMSOC.

In the case of a subsequent CHED, indicate the name and address of the person who is in charge of presenting the consignment for further official controls at the subsequent place.

In the case of a subsequent CHED-P for non-conforming consignments, indicate the name and the address of the person who is in charge of the procedures after warehousing.

I.9

Accompanying documents

Select the type of required accompanying documents: e.g. official certificates, official attestations, permits, declarations or other documents including documents of commercial nature.

Indicate the unique code of the accompanying documents and the country of issue. The date of issue is however optional. If the official certificate has been generated in the IMSOC, indicate the unique alphanumeric code in box I.2a of the official certificate.

Commercial document references: indicate for example the airway bill number, the bill of lading number or the commercial number of the train or road vehicle.

I.10

Prior notification

Indicate the estimated arrival date and time at the entry point where the BCP is located.

CHED-D/CHED-PP

Indicate the estimated arrival date and time of arrival at the control point in the case of a subsequent CHED for transfer to a control point.

I.11

Country of origin

This box may be automatically filled by the IMSOC on the basis of the information provided in box I.31.

CHED-A

Indicate the country of residence during the required residency period indicated in the accompanying official certificate.

For registered horses re-entering the Union after temporary export for a period of less than 30, 60 or 90 days for races, competitions and cultural events in certain third countries, indicate the country from which they were last consigned.

CHED-P

Indicate the country where the products were produced, manufactured or packaged (labelled with the identification mark).

In the case of products re-entering the Union as referred to in Article 77(1)(h) of Regulation (EU) 2017/625 or re-entering the Union after transit through third countries (as defined in point 44(b) of Article 3 of that Regulation), indicate the Member State of origin.

CHED-PP

Indicate the country(ies) of origin where the plants, plant products or other objects were grown, produced, stored or processed, as mentioned in the phytosanitary certificate.

CHED-D

Indicate the goods’ country of origin or that in which they were grown, harvested or produced.

I.12

Region of origin

Where animals or goods are affected by regionalisation measures in accordance with Union law, indicate the code of the approved regions, zones or compartments. This box may be automatically filled by the IMSOC on the basis of the information provided in box I.31.

CHED-PP

When the country of origin has officially declared certain areas as free from a specified pest, indicate the area of origin of the plant, plant product or other objects.

I.13

Means of transport

Select one of the following means of transport for animals or goods arriving at the BCP, and indicate its identification:

In the case of a ferry, tick ‘vessel’ and identify the road vehicle(s) with registration number (with trailer number, if applicable), in addition to the name of the scheduled ferry.

CHED-PP

Identification of the means of transport is not required.

I.14

Country of dispatch

CHED-P/CHED-PP/CHED-D

Indicate the country where goods were placed on board the means of final transport for the journey to the Union. In some cases where the movement involves more than one country before entry into the Union (triangular movement), this may be the third country in which the official certificate was issued.

This box is not applicable to CHED-A.

I.15

Establishment of origin

Where required by Union legislation, indicate the name and address, country and ISO country code of the establishment(s) of origin.

Where required by Union legislation, indicate its registration or approval number.

This box may be automatically filled by the IMSOC on the basis of the information provided in box I.31.

I.16

Transport conditions

CHED-P/CHED-D

Indicate the category of required temperature during transport (ambient, chilled, frozen), if applicable. Only one category may be selected.

This box is not applicable to CHED-A and CHED-PP.

I.17

Container number/Seal number

Where applicable, indicate the container number and seal number (more than one possible).

For official seal, indicate the official seal number as indicated in the official certificate and tick ‘official seal’ or indicate any other seal as mentioned in the accompanying documents.

I.18

Certified as or for

Select the purpose of the movement of animals, the intended use of goods or the category as specified in the official certificate (where required) or commercial document:

CHED-A:

Breeding/production, fattening, confined establishments, dogs/cats/ferrets (or in case more than five dogs/cats/ferrets are moved for non-commercial purposes), ornamental aquatic animals, slaughterhouse, quarantine, registered equidae, relaying (only for aquaculture animals), travelling circus/animal acts, exhibition, restocking or other.

CHED-P:

Human consumption, feedstuff, pharmaceutical use, technical use, trade sample, further process or other.

CHED-D:

Human consumption, human consumption after further treatment, feedstuff, sample or display exhibition item, or other.

This box is not applicable to CHED-PP.

I.19

Conformity of the goods

This box applies only to CHED-P.

Tick ‘conforming’ when goods comply with the rules referred to in points (a) and (d) of Article 1(2) of Regulation (EU) 2017/625.

Tick ‘non-conforming’ where goods:

I.20

For transhipment/transfer/onward travel to

CHED-A (onward travel)

Indicate the name and ISO country code of the destination third country where the animals stay within the same vessel or airplane and are intended to be sent directly to a third country without landing at another Union port or airport.

Indicate the name of the next BCP in the Union to which the animals are continuing their journey on the same vessel or airplane for further official controls.

CHED-P (transhipment)

Indicate the name of the destination third country and ISO country code where the products are transhipped to another vessel or airplane and are intended to be sent directly to a third country without landing at another Union port or airport.

Indicate the name of the next BCP in the Union where the products are to be transhipped for further official controls.

CHED-PP (transhipment/transfer)

Indicate the name of the next BCP or the control point in the Union to which the goods are to be transhipped or transferred, respectively, for further official controls.

CHED-D (transfer)

Indicate the name of the control point in the Union to which the goods are to be transferred for further official controls if the consignment is selected for identity and physical checks.

I.21

For onward transportation

CHED-PP/CHED-D

Indicate the authorised onward transportation facility to which the consignment is to be transported after it has been selected for identity and physical checks at the BCP.

I.22

For transit to

Indicate the name of the destination third country and ISO country code.

Indicate the name of the exit BCP for non-conforming consignments that are crossing Union territory by road, rail or waterway (external transit).

This box does not apply to CHED-D.

I.23

For internal market

Tick this box where consignments are intended to be placed on the Union market.

I.24

For non-conforming goods

This box applies only to CHED-P.

Select the type of destination where the consignment will be delivered and indicate the registration number where applicable: specially approved customs warehouse, free zone or vessel (including its name and the port of delivery).

I.25

For re-entry

CHED-A:

Tick the box in the case of re-entry of registered horses into the Union after temporary export for a period of less than 30, 60 or 90 days for races, competitions and cultural events in certain third countries.

Tick the box in the case of re-entry of animals originating in and returning to the Union after refusal of entry by a third country.

CHED-P/CHED-PP

Tick the box in the case of re-entry of goods originating in and returning to the Union after refusal of entry by a third country.

This box is not applicable to CHED-D.

I.26

For temporary admission

This box applies only to CHED-A and only for registered horses.

Exit point — indicate the exit BCP.

Exit date — indicate the date of exit (this must be less than 90 days after admission).

I.27

Means of transport after BCP/storage

This box may be filled in after prior notification and is compulsory for:

Select one of the following means of transport: airplane, vessel, railway or road vehicle (see guidance note in box I.13).

CHED-PP

If the container number is indicated in box I.17, the indication of the means of transport is not required.

I.28

Transporter

This box is compulsory only for CHED-A when box I.27 is used.

Indicate the name and address, country and ISO country code of the natural or legal person in charge of the transport.

Indicate the registration or approval number where applicable.

I.29

Date of departure

This box is compulsory only for CHED-A when box I.27 is used.

Indicate the estimated date and time of departure from the BCP.

I.30

Journey log

This box applies only to CHED-A and refers to the requirements in Regulation (EC) No 1/2005.

I.31

Description of consignment

Complete on the basis of e.g. official certificates, official attestations, declarations or other documents including documents of commercial nature so as to provide sufficient description of the goods allowing their identification and the calculation of fees e.g. Combined Nomenclature (CN) code and title, TARIC code, EPPO code, species (taxonomic information), net weight (kg).

Indicate the number of straws for semen, ova and embryos,

Indicate, as required, the nature and number of packages, type of packaging (according to UN/CEFACT standards), batch number, individual identification number, passport number, product type.

In the case of a subsequent CHED, insert the quantity of goods indicated in the previous CHED.

CHED-P:

Tick ‘final consumer’ where products are packed for final consumers.

I.32

Total number of packages

Indicate the total number of packages in the consignment, where appropriate.

I.33

Total quantity

CHED-A:

Indicate the total number of animals, where appropriate.

CHED-P:

Indicate the total number of straws for semen, ova and embryos, where appropriate.

CHED-PP/CHED-D:

Indicate the number of pieces or volume, where appropriate.

I.34

Total net weight/total gross weight (kg)

This is the total net weight (i.e. the mass of the animals or goods themselves, without immediate containers or any packaging) automatically calculated by the IMSOC on the basis of the information entered in box I.31.

Indicate the total gross weight (i.e. the aggregate mass of the animals or goods, plus immediate containers and all packaging, but excluding transport containers and other transport equipment). This information is not required for CHED-PP.

I.35

Declaration

The declaration must be signed by the natural person responsible for the consignment and may be adapted according to the CHED used:

I, the undersigned operator responsible for the consignment detailed above, certify that to the best of my knowledge and belief the statements made in Part I of this document are true and complete, and I agree to comply with the requirements of Regulation (EU) 2017/625 on official controls, including payment for official controls, as well as for re-dispatching consignments, quarantine or isolation of animals, or costs of euthanasia and disposal where necessary.

Signature (the signatory undertakes to accept back consignments in transit that are refused entry by a third country).

PART II – CONTROLS

Box

Description

II.1.

Previous CHED

This is the unique alpha-numeric code assigned by the IMSOC for the CHED used before a consignment is split or before transshipment (where official controls are performed), replacement, cancellation or transfer to a control point.

II.2

CHED reference

This is the unique alpha-numeric code indicated in box I.2.

II.3

Documentary check

These include checks for compliance with national requirements for animals and goods for which not all conditions for entry into the Union are regulated by Union law.

II.4

Identity check

Tick ‘Yes’ or ‘No’ as appropriate.

CHED-A

Tick ‘No’ where animals are to continue their journey by sea or by air on the same vessel or aircraft for onward travel from one BCP to another BCP and the official controls are to be completed at the next BCP.

CHED-P

Tick ‘No’ where goods are transhipped from one BCP to another BCP.

CHED-PP

Tick ‘No’ where goods are transferred to a control point or transhipped from one BCP to another BCP.

Tick ‘No’ where a reduced check or no identity check is required.

CHED-D

Tick ‘No’ where goods are transferred to a control point.

II.5

Physical check

Tick ‘Yes’ or ‘No’ as appropriate.

CHED-A

This includes the outcome of the clinical examination, and the mortality and morbidity of the animals.

Tick ‘No’ where animals are to continue their journey by sea or by air on the same vessel or aircraft for onward travel from one BCP to another BCP in accordance with the relevant Union law and the official controls are to be completed at the next BCP.

CHED-P

Tick ‘Reduced check’ where, in accordance with the rules to be adopted pursuant to Article 54(3) of Regulation (EU) 2017/625, the consignment has not been selected for a physical check but is considered to have been checked satisfactorily with documentary and identity checks only.

Tick ‘Other’ where re-entry, monitoring, transit procedures are referred to. This also refers to animals and goods that are transhipped from one BCP to another BCP in accordance with the rules to be adopted pursuant to point (b) of Article 51(1) of Regulation (EU) 2017/625.

CHED-PP

Tick ‘Reduced check’ where, in accordance with the rules to be adopted pursuant to Article 54(3) of Regulation (EU) 2017/625, the consignment has not been selected for identity and physical checks but is considered to have been checked satisfactorily with documentary check only.

Tick ‘Other’ where re-entry, monitoring, transit procedures are referred to. This also refers to goods that are transhipped from one BCP to another BCP in accordance with the rules to be adopted pursuant to point (b) of Article 51(1) of Regulation (EU) 2017/625.

CHED-D

Tick ‘No’ where goods are transferred to a control point.

II.6

Laboratory tests

Tick ‘Yes’ if a test has been performed.

Test: select the category of substance or pathogen for which a laboratory test has been carried out.

Test result:

CHED-P

Tick ‘Required’ where sampling is required in accordance with Union law and the consignment is not detained at the BCP pending a test result.

Tick ‘Intensified controls’ where animals and goods are subject to the rules on the procedures on intensified controls to be adopted pursuant to Article 65(6) of Regulation (EU) 2017/625, and are detained at the BCP pending a test result.

CHED-PP

Tick ‘Latent infection sampling’ where sampling is required in accordance with Union law and the consignment is not detained at the BCP pending a test result.

CHED-D

Tick ‘temporary increase of controls’ where goods are subject to measures requiring a temporary increase of controls (point (b) of Article 47(2) of Regulation (EU) 2017/625) and are detained at the BCP pending a test result, unless onward transportation is authorised.

II.7

Welfare check

This box applies only to CHED-A.

Tick ‘No’ where live animals are not unloaded at the BCP indicated in box I.4 and transhipped to another BCP, and have not undergone a welfare check.

Tick the box ‘satisfactory’ or ‘not satisfactory’ where the results of the check on the animals and on the transport conditions are available.

II.8

Impact of the transport on animals

This box applies only to CHED-A.

Indicate how many animals have died, how many animals are unfit to travel and the numbers of births or abortions (i.e. how many females gave birth or miscarried during transport).

In the case of animals consigned in large numbers (e.g. day-old chicks, fish or molluscs), give an estimate of the number of dead or unfit animals as appropriate.

II.9

Acceptable for transhipment/transfer/onward travel to

Tick this box if the consignment is acceptable for transhipment/transfer/onward travel.

Transhipment does not apply to CHED-A and CHED-D.

II.10

Acceptable for onward transportation

CHED-PP/CHED-D

Tick this box if the consignment is acceptable for onward transportation.

II.11

Acceptable for transit

Tick this box if the consignment is acceptable for transit.

This box does not apply to CHED-D.

II.12

Acceptable for internal market

Tick this box where official controls are favourable, regardless of whether animals or goods are placed under customs procedure ‘release for free circulation’ at the border or at a later stage within the Union.

CHED-A

Where the placing on the market of the animals under special conditions (as provided for by Union or national law) is authorised, indicate the controlled destination: slaughterhouse, confined establishment, quarantine or local use.

CHED-P

Tick the use of the product.

For animal by-products that have to be further processed, but that are not under transport monitoring conditions to be adopted pursuant to Article 77(2) of Regulation (EU) 2017/625, fill in box II.18.

CHED-D

Tick the use of the product: human consumption, feedstuff or other.

II.13

Acceptable for monitoring

This box applies only to CHED-A and CHED-P, and refers to a consignment monitored in accordance with the conditions to be adopted pursuant to Article 77(2) of Regulation (EU) 2017/625.

II.14

Acceptable for non-conforming goods

This box applies only to CHED-P.

Select the controlled destination: specially approved customs warehouse, free zone or vessel.

II.15

Acceptable for temporary admission

This box applies only to CHED-A and only for registered horses.

Tick this box to authorise the admission of the animals on Union territory until the date in box I.26.

II.16

Not acceptable

This refers to consignments for which the outcome of the official controls is not favourable and entry into the Union is refused. Indicate the date by which the action has to be taken.

CHED-A

Tick ‘Euthanasia’ where the meat from the animals cannot be allowed to go for human consumption.

Tick ‘Re-dispatch’ where the animals are sent back.

Tick ‘Slaughter’ where the meat from the animals could be used for human consumption after favourable inspection.

Tick ‘Destruction’ where the animals are dead on arrival at the BCP.

CHED-P/CHED-D

Tick destruction, re-dispatch, special treatment or use for other purposes.

CHED-PP

Tick appropriate treatment, entry refusal, quarantine imposed, destruction, re-dispatch, industrial processing or other.

II.17

Reason for refusal

CHED-A

Tick ‘Documentary’ in the case of missing certificate, absence of original certificate, wrong model, fraudulent certificate, invalid dates, missing signature or stamp, invalid authority, missing laboratory report, absence of additional guarantees or absence of national requirement.

Tick ‘Origin’ in the case of non-authorised country, non-authorised zone or non-approved establishment.

Tick ‘Identity’ in the case of mismatched identification or document, mismatched means of transport, missing individual identification, mismatched individual identification number or mismatched species.

Tick ‘Physical’ in the case of presence of suspected animal(s), animal(s) unfit to travel or dead animal(s).

Tick ‘Laboratory’ in the case of unsatisfactory test result.

Tick ‘Animal welfare’ in the case of unsuitable means of transport.

Tick ‘IAS’ in the case of non-compliance with the rules applicable to invasive alien species of Union concern.

Tick ‘Other’ where none of the aforementioned reasons is applicable.

CHED-P

Tick ‘Documentary’ in the case of missing certificate, absence of original certificate, wrong model, fraudulent certificate, invalid dates, missing signature or stamp, invalid authority, missing laboratory report or missing additional declaration.

Tick ‘Origin’ in the case of non-authorised country, non-authorised region or non-approved establishment

Tick ‘Identity’ in the case of missing label, mismatched label or document, incomplete label, mismatched means of transport, mismatched official seal number, mismatched identification mark or mismatched species

Tick ‘Physical’ in the case of hygiene failure, cold chain breakdown, temperature failure, sensory check failure or presence of parasites.

Tick ‘Laboratory’ in the case of chemical contamination, microbiological contamination, veterinary drug residues, exposure to radiation, non-compliant additives or genetically modified organisms (GMOs).

Tick ‘IAS’ in the case of invasive alien species of Union concern

Tick ‘Other’ where none of the aforementioned reasons are applicable.

CHED-PP

Tick ‘Documentary’ in the case of missing or invalid certificate or plant passport or any other document providing guarantees in accordance with Union law.

Tick ‘Origin’ in the case of unknown company registration number where required.

Tick ‘Identity’ in the case of mismatch with documents accompanying the consignment.

Tick ‘Physical’ in the case of presence of a pest or prohibited plants, plant products or other objects.

Tick ‘Other’ where the consignee is not listed in official register of producers/importers.

Tick ‘IAS’ in the case of invasive alien species of Union concern.

CHED-D

Tick ‘Documentary’ in the case of missing or invalid certificate or other required accompanying documents.

Tick ‘Identity’ in the case of mismatch with accompanying documents.

Tick ‘Laboratory’ in the case of chemical contamination or microbiological contamination.

Tick ‘Physical’ in the case of physical hygiene failure.

Tick ‘Other’ where none of the aforementioned reasons are applicable.

II.18

Details of controlled destinations

Indicate the name, address and registration/approval number for all controlled destinations mentioned in boxes II.9 to II.16.

CHED-A

For the establishments for which the competent authority requests anonymity, indicate the assigned registration/approval number only.

CHED-PP/CHED-D

In the case of onward transportation, indicate the name, address and, where applicable, the registration number of the onward transportation facility.

In case of transfer to a control point, indicate the contact details and the unique alphanumeric code assigned by the IMSOC to the control point.

II.19

Consignment resealed

Indicate the number of the seal attached after official controls in the BCP or after storage in a specially approved customs warehouse and in cases where Union law requires an official seal.

II.20

Identification of BCP

Apply the official stamp of the BCP or control point as appropriate.

In the case of a subsequent CHED-P for a non-conforming consignment, indicate the name of the control unit in charge of supervising the free zone or specially approved customs warehouse.

II.21

Certifying officer

This box refers to the statement to be signed by the certifying officer entitled to sign the CHED:

I, the undersigned certifying officer, certify that the checks on the consignment have been carried out in accordance with the Union requirements and where applicable in accordance with the national requirements of the Member State of destination.

II.22

Inspection fees

This box may be used to indicate the inspection fees.

II.23

Customs document reference

This box may be used by the customs authority or after communication from the customs authority by the responsible for the consignment to add relevant information (e.g. the reference of the T1 document) where consignments remain under customs supervision for a certain period.

II.24

Subsequent CHED

Indicate the alphanumeric code of one or more CHEDs issued in the cases to be established pursuant to Article 51 and point (a) of Article 53(1) of Regulation (EU) 2017/625 or after splitting at the BCP.

PART III – FOLLOW-UP

Box

Description

III.1

Previous CHED

This is the unique alphanumeric code indicated in box II.1.

III.2

CHED reference

This is the unique alphanumeric code indicated in box I.2.

III.3

Subsequent CHED

Indicate the alphanumeric code of one or more CHEDs indicated in box II.24.

III.4

Details on re-dispatch

Indicate the means of transport used and its identification, the country and the ISO country code.

Indicate the date of re-dispatch and the name of the exit BCP, as soon as this information is known. In the case of rejection decisions, the date of re-dispatching must be no more than 60 days from the date of the validation of the CHED.

III.5

Follow-up by

Indicate the authority in charge of certifying the reception and compliance of the consignment covered by the CHED: the exit BCP, the final destination BCP or the control unit.

CHED-A

Indicate the further destination and/or reasons for non-compliance or for changing the animals’ status (e.g. invalid destination, missing or invalid certificate, document mismatch, missing or invalid identification, unsatisfactory tests, suspected animal(s), dead animal(s), lost animal(s) or conversion into permanent entry).

CHED-P

Indicate the further destination and/or reasons for non-compliance (e.g invalid destination, missing or invalid certificate, document mismatch, missing or invalid identification, unsatisfactory controls, missing, broken, or mismatched official seal number…).

CHED-PP

In the case of goods under onward transportation or transfer to a control point, tick ‘yes’ or ‘no’ to indicate whether the consignment has arrived.

CHED-D

In the case of goods under onward transportation or transfer to a control point, tick ‘yes’ or ‘no’ to indicate whether the consignment has arrived.

III.6

Certifying officer

This refers to the signature of the certifying officer of the competent authority in the case of re-dispatch and follow-up of the consignments.