Selection Procedures

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The Staff Regulations stipulate a mandatory retirement age of 66. Candidates who have not reached this age yet are free to apply for any suitable position at ERA.

Generally open calls for applications are published on line for 30 calendar days, during which candidates can submit their applications. If deemed necessary, this period may be extended. The exact deadline for applying for a job is stipulated in each call.

No. For reasons of equal treatment of all candidates no exceptions are granted.

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For each selection procedure, a Selection Committee is composed of at least 3 members: a Chairperson, a Human Resources representative and a Staff Committee representative. All members of the Selection Committee have the same rights and obligations. The main role of the Section Committee is to select eligible candidates matching best the selection criteria laid down in the call for applications and based on the outcome of the interview/written test establishes the (reserve) list of suitable candidates for the post.

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On average, a recuitment procedure for a given call for applications can take from 3 to 6 months from the date of publication to the establishment of the (reserve) list of suitable candidates.

Calls for applications advertised by ERA are independent from each other and if not indicated otherwise, candidates are welcome to apply to any of them should they satisfy the eligibility criteria. Even if your name has been previously put on a reserve list, it is strongly recommended to apply for any new call for applications for which you have the corresponding profile.

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To be eligible to apply for a call for applications, you must have gained the minimum entry qualifications by the closing date. Qualifications gained after that date cannot be taken into consideration.

You must meet all the eligibility requirements by the closing date for submission of applications. Professional experience acquired after this date cannot be taken into account and therefore the application will be considered as not eligible.

Obligatory military service counts as work experience even if it is served before the date you obtain your degree.

It depends on the type of post (AST/AD or Function Group for Contractual Agent posts) and is clearly stated in each call for applications. Please read the call for applications carefully before applying. More info on the degree required

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Should you need to modify your application, you can only do it within the deadline to apply for the call for applications. You will be asked to send back your updated application.

Keep in mind nevertheless that ERA will only assess the latest one and will automatically disregard all your previous applications.

When submitting your application you will receive an email notification that your application has been successfully received.

ERA regularly publishes the status of selection procedures on its website. No additional information will be given to candidates until the selection procedure has been concluded.

Candidates are invited to regularly check our website for any updates on the status of procedures.

Candidates who are shortlisted for an interview/written test receive an invitation by email, whereas candidates not selected for interview/written test are notified via email of the outcome of the procedure once the invitations have been sent to the shortlisted candidates.

The purpose of processing of the data the candidate submits is to manage your application in view of a possible pre-selection and engagement at the Agency.

The personal data ERA requests from candidates is dealt with in compliance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of individuals with regard to the processing of personal data by the Union Institutions, Bodies, Offices and Agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC. For more info on data protection please consult: Privacy Statement - Selection and engagement of the Agency Staff (TA, CA, SNE and trainees)

The time taken to invite applicants for an interview/written test depends on the number of applications received for a particular call for applications. Applicants shortlisted for an interview/written test are informed once all applications have been assessed. This can take up to about 8 weeks from the closing date of the call for applications.

In order to facilitate your travel arrangements, ERA can recommend you a list of hotels in Valenciennes. More info on how to reach us

The interview aims at giving you the opportunity to demonstrate a range of competencies and skills pertaining to the position you applied for. The interview is held in English but the knowledge of other languages may also be tested. Native English speakers must prove their ability to work in a second EU language. You are recommended to prepare yourself for the interview:

• Familiarize yourself with the ERA’s mission, vision and values,
• Read carefully the contents in the call for applications,
• Think about where you have performed tasks and responsibilities similar to those described and have demonstrated relevant competencies. We would like to know why you think you are the right person for the position and how your experience makes you suitable,
• Be open and communicate your thoughts, views and feelings to the Selection Committee. We would like to get an impression of you as a person and not just of your knowledge and competencies,
• Take the opportunity to ask questions and obtain the information you need to help you for an opinion of whether the position and the ERA is where you would like to be.

The written test is designed to assess some of the competencies indicated in the call for applications under the selection criteria. The written test is laptop-based. You will have the choice between a QWERTY or an AZERTY keyboard. The written test is in English but the knowledge of other languages may also be tested.

The duration depends on the type of post and the complexity of the questions.

The written tests usually take between 30 minutes and 1h30.

The interviews last on average between 45 minutes and 1 hour.

f you have a disability or a condition that might pose difficulties for you when taking the interview and the written test, please contact us by jobsera [dot] europa [dot] eu (e-mail).

All candidates who attend an interview/written test and have their place of residence/departure more than 200 km away from Valenciennes, receive a contribution towards their travel and accommodation expenses.

The candidates are invited to fill in the contribution form in order to claim reimbursement, and to return the form, duly filled in and signed, to us by jobsera [dot] europa [dot] eu (e-mail). All contributions will be processed according to the Agency’s rules.

Inclusion in a reserve list does not guarantee a job offer. As long as the reserve list remains valid, ERA may offer a position to a successful candidate who best matches the specific needs of ERA. Candidates’ profiles will be considered with all due care each time a post for which they are qualified becomes available.

Anyone interested in working for the Agency is strongly advised to consult new calls for applications available on our website at regular intervals in order to find updated information.

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In order to develop employees’ professional skills and performance and to better contribute to ERA’s mission, learning and development at ERA includes the full development spectrum from formal to informal learning of both general and technical nature:

• Instructor led face-to-face training through ERA’s procured training providers
• Self-managed learning via e-learning, reading and further education
• Coaching.

Temporary and Contract Agents at ERA are subject to an annual performance appraisal system called Career and Development Review (CDR).

The CDR dialogue is a key moment of the year where line managers and staff build new opportunities for professional growth together and set priorities of the year through an open and constructive dialogue. The CDR dialogue is a moment of sound reflection and exchange between both actors.

In general terms, the purpose of the CDR dialogue is to bring alignment and consistency between ERA’s long, medium and short-term objectives and the motivation and aspirations of staff members.

Linked to the CDR dialogue is a merit-based promotion policy applied on an annual basis.

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Candidates for a Seconded National Expert (SNE) post must be sponsored by their national authorities. Since SNEs remain in the service of their national employer and continue to be paid their national salary by that employer, they must have the fiat from their national authorities for the secondment. Confirmation of this is required in the form of a letter of sponsorship.

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Yes. The closing date for sending applications is indicated in each traineeship notice. Applications received after the closing date are automatically rejected.

No. ERA does not consider open/unsolicited/spontaneous applications for paid traineeships. Only applications for published traineeships are taken into consideration.

You may re-apply for a subsequent traineeship period. However, you must submit a new application together with all requested documents.

There is no official age limit for applying for a traineeship. However, ERA’s traineeship programmes are aimed at young university graduates and students and present an opportunity to gain initial work experience.